Digital asset administration templates are nice for file storage, group, crew collaboration, and model management. Whether or not you’re working by your self or with a crew, centralized belongings make it straightforward for everybody to seek out what they want.
Listed below are one of the best templates for various instruments and use circumstances.
monday.com: A digital asset administration template with built-in crew collaboration
monday.com is a superb undertaking administration system for small and mid-sized groups. The free plan comes with simply two seats, which is sufficient to strive it out however restricted in comparison with different suppliers.
To get probably the most out of this DAM template, you’ll probably have to improve to a paid plan.
Extra on monday.com: monday.com Evaluate | monday.com vs Jira | monday.com vs. Notion.
I like this template as a result of it centralizes your artistic belongings, making it straightforward for advertising and marketing and gross sales groups to rapidly discover what they want. You can even retailer a number of variations of every file, so you possibly can swap between completely different variations of the identical file if it’s essential.
Not solely does this assist maintain issues organized, it additionally ensures everybody on the crew is utilizing the suitable recordsdata.
Nonetheless, one of the best half about monday.com is that you would be able to handle the creation course of of latest belongings from the identical platform. You’ll be capable to tag crew members once you want a brand new artistic, and you’ll handle the workflow utilizing process dependencies, automations, and notifications.
The template makes it straightforward to type by file kind (like picture or video), class, proprietor, standing, or some other customized fields you determine so as to add.
Regardless of being highly effective and versatile, this digital asset administration template is extremely straightforward to make use of. It takes just some minutes to arrange and general feels very intuitive.
Wrike: A digital asset administration template for companies
Wrike is a strong undertaking administration system particularly for companies, freelancers, and service-based companies that deal with shoppers. It’s a extremely scalable answer for managing belongings, requests, and model management throughout dozens and even lots of of shoppers.
There’s a beneficiant free plan that helps limitless customers and exterior collaborators. Nonetheless, you’ll have to improve for visitor approvals and third get together integrations.
Extra on Wrike: Wrike Evaluate | Wrike vs monday.com | Wrike vs. Smartsheet.
First, you’ll be capable to arrange completely different folders for your entire artistic belongings. You possibly can create a folder for every consumer after which sub-folders for particular tasks or you possibly can manage it nevertheless you’d like.
From there, Wrike permits you to customise dynamic consumption varieties. When a consumer wants one thing, they will fill out and also you’ll routinely get a process assigned to the precise individual.
Say you desire a particular individual in your crew to deal with video requests for a selected consumer. Perhaps you additionally need another person to deal with branding parts like logos, coloration schemes, and font selections.
This setup makes it extremely straightforward with out lengthy e mail threads backwards and forwards.
And since Wrike is a undertaking administration system, you’ll be capable to monitor requests from begin to completion, set due dates, go away feedback, and tie all the pieces collectively.
Knack: An no-code template for project-based belongings
Knack is a no-code app builder that’s a reasonably new participant on this house. It really works properly in the event you’re presently utilizing a spreadsheet to handle digital belongings, however you’re prepared for an improve or want a greater option to keep organized.
Sadly, Knack doesn’t provide a free plan.
However you possibly can strive any plan with a 14-day trial. And in contrast to different suppliers, Knack doesn’t cost per consumer, making it extremely reasonably priced whilst your crew grows.
As a result of Knack is constructed utilizing databases, it’s extremely versatile. This template makes it straightforward to prepare belongings by undertaking, however you possibly can simply adapt it to prepare them nevertheless you’d like.
Nonetheless, organizing by undertaking is sweet as a result of all the pieces’s straightforward to seek out. Engaged on a selected undertaking? You understand precisely the place to go to see all the belongings accessible, obtain the one you wish to use, and get again to work.
This additionally means there’s no confusion if in case you have related belongings being utilized in other ways for various tasks.
The template affords versioning, customized tagging, and seamless collaboration between groups. You can even designate undertaking managers and customise admin controls — additional advancing the project-centric strategy.
My solely grievance is that Knack’s interface feels just a little clunky in comparison with different choices.
Airtable: A complicated template for managing a number of manufacturers and sub-brands
Airtable is a complicated database platform that’s extremely scalable, versatile, and highly effective. It really works equally to Knack, with databases being the muse of all the pieces. Very similar to a spreadsheet, this strategy works rather well for asset administration.
Plus, Airtable has a strong free plan with as much as 5 editors, 1,000 information per base, and 100 month-to-month automation runs.
That is greater than sufficient to try it out and smaller groups can keep on the free plan for some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable vs. monday.com.
This template works properly for bigger libraries and belongings with strict utilization pointers. Nonetheless, you possibly can simply take away, edit, or add fields to make it be just right for you.
Should you’re a big media firm, for instance, you could have a mother or father firm that owns a number of web sites, magazines, and different digital properties. This Airtable template makes it straightforward to maintain all the pieces separate whereas imposing common model requirements throughout the board.
The setup additionally helps simplify issues if in case you have model managers or content material creators working throughout your whole portfolio of manufacturers.
It eliminates confusion and ensures they use the precise recordsdata for the suitable tasks.
With pre-configured tags, you’ll be capable to mark recordsdata for inner use solely, which is a pleasant function if you wish to guarantee some belongings aren’t accessible to exterior customers.
The largest disadvantage of Airtable is its complexity. Whereas you can begin utilizing this template in a number of clicks, you’ll probably wish to customise it. In spite of everything, that’s the true energy of Airtable. Having the ability to customise and the truth that there are a dozen other ways to do all the pieces could make getting began really feel like a trouble.
However when you’re up and working, it’s pretty straightforward for each day use.
Stackby: A easy template for categorizing digital belongings
Stacbky seems to be and feels so much like Airtable as a result of it’s — it’s constructed on relational databases, making it good for managing digital belongings as properly. Nonetheless, Stackby is newer and fewer developed, leading to a cheaper price.
It’s solely free for people and small groups with a number of limitations, however you’ll get so much additional on the free plan than you’d with Airtable.
General, it’s a fantastic selection in the event you don’t want Airtable’s superior options and wish to save.
Stackby’s digital asset administration template is a superb stepping stone in the event you’re presently utilizing a shared Google Workspace folder or Dropbox account to share recordsdata. It’s easy sufficient that it doesn’t really feel overwhelming but versatile sufficient to make sure you gained’t have to improve to one thing higher later.
Every asset has its personal title, file kind, subject, and related collaborators. You’ll additionally be capable to monitor standing, language, final up to date date, and extra.
Out of the field, it has nearly each area you’ll want. However you possibly can simply add new ones, edit current ones, or take away these you don’t want. On prime of that, you possibly can type and group belongings nevertheless you’d like, whether or not that’s by standing, date, or file kind.
This template additionally comes with a database for monitoring tasks. That is good as a result of it permits you to tie belongings to tasks.
Not solely will you be capable to monitor asset statuses, you’ll additionally be capable to see all belongings that belong to a specific undertaking in a single place. No extra looking out or digging by way of dozens of folders to seek out what you want.
Stackby’s search function isn’t as superior as different platforms, but it surely’s there in the event you do find yourself needing assist discovering one thing.
Softr: A customizable template optimized for the tip consumer
All of the instruments we’ve lined up to now are extremely customizable however that may make for a complicated expertise for the tip consumer. In numerous circumstances, they’ll be capable to transfer columns round, delete information, and probably make errors that would break your complete system.
Softr is completely different. It permits you to construct an interactive consumer interface on prime of your information.
The top consumer can see and work along with your information however they gained’t have entry to all the pieces or be capable to change how your information is structured.
It really works rather well for customized CRMs, stock monitoring programs, undertaking administration purposes, digital asset administration instruments, and different kinds of enterprise apps in the event you’re keen to take the time to study it.
Softr has a free plan for one app and as much as ten customers. It’s greater than sufficient to get began with the template under and take it for a take a look at drive.
As talked about, this template goes on prime of your current information, so that you’ll have to have a database created with one of many instruments Softr integrates with (Airtable, Google Sheets, monday.com, and many others.).
From there, your crew can use Softr so as to add new belongings, edit current belongings, obtain recordsdata, create new variations, and extra with out entry to your underlying information. This provides you full management and adaptability over how your customers view and work together along with your belongings.
You’ll get modular entry controls, too. This may be helpful for managers vs staff, shoppers vs inner customers, freelancers, and even individuals who work on one or two tasks at a time.
The template is a superb place to start out however is very customizable, letting you create nearly any type of workflow you’d like.
The largest draw back? It’s exhausting to study and it could possibly take a very long time to get all the pieces arrange.
Are you able to handle digital belongings with Excel, Phrase, or a PDF file?
It could work okay at first however I don’t suggest it long-term. Particularly in the event you’re working with a crew. You gained’t get any collaborative options nor will you truly be capable to retailer something.
At finest, you’ll be capable to add a hyperlink to the asset, however you’ll must retailer it someplace else. This gained’t actually work for model management, approval flows, or something like that. It’s actually extra of a listing of belongings, which affords no further advantages vs utilizing a folder in Google Drive or Dropbox.
Reasonably than a spreadsheet that gained’t work, I made a decision to incorporate a template that’ll enable you determine in the event you want a full digital asset administration system.
In lower than 5 minutes, you’ll know in the event you want a full system. All it’s a must to do is reply every query with a sure or a no. It routinely provides up your rating.
However the calculations aren’t so simple as “every sure reply equals 5 factors”. It’s weighted based mostly on significance and the worth {that a} full system will deliver in numerous conditions. For instance, having a delegated funds is essential, however not as essential as needing model management.
Should you rating over 25 factors, there’s probability a DAM answer will add numerous worth and assist streamline asset administration.
What’s the distinction between a digital asset administration template and DAM software program?
Digital asset administration templates work with varied kinds of instruments you could already be utilizing, like undertaking administration software program, on-line collaboration options, relational database platforms, and enterprise app builders.
Digital asset administration software program, then again, exists solely for managing belongings.
In different phrases, templates make different kinds of instruments work — devoted software program has each bell and whistle you would ever want, like inner storage, metadata monitoring, and different superior options.
Most companies get by simply high-quality utilizing a template, particularly in the event you’re simply beginning to care about having extra visibility into your belongings.
That is typically truly most popular as a result of it’s simpler to combine into your current processes and workflows.
Bigger companies or these managing lots of or hundreds of belongings with granular permission necessities and model management will probably want (and have the funds for) devoted software program as an alternative.
Learn how to manage your digital belongings
Whether or not you’re utilizing a template or full-blown software program, it’s best to be capable to add tags, classes, and different data to every asset so it’s straightforward to seek out what you want.
Some groups desire organizing by undertaking, others might have separate classes for model belongings, social media content material, and featured pictures for weblog posts. Businesses might desire organizing by consumer and having sub folders nested inside.
Most templates and devoted instruments allow you to add customized fields to maintain monitor of no matter data you want. This might embody issues like:
- File kind.
- Matter.
- Standing.
- Undertaking.
- Date uploaded.
- Date final edited.
- House owners or collaborators.
- Model.
- Consumer.
- Utilization rights.
- Workforce or division.
- Model quantity.
- Key phrases or tags.
The extra data you retain monitor of, the longer it takes so as to add new belongings. Nonetheless, extra granular particulars makes it simpler for everybody to seek out what they want.
As you possibly can see, there are numerous choices — you could have to strive a number of to see what works finest.