Highlighting is a typical activity in Microsoft Phrase, permitting readers to shortly discover particular phrases or phrases. If the textual content often happens, manually highlighting all cases can be tedious and pointless. On this article, I’ll present you two methods to focus on recurring textual content: utilizing Phrase’s “Discover and Change” and “Discover” choices. Each are efficient instruments for reviewing surrounding textual content somewhat than making a blanket change. Each are straightforward to do — however include just a few limitations.
I’m utilizing (desktop) Microsoft 365, however you should use earlier variations. You’ll be able to work along with your doc or obtain the straightforward demonstration .docx file.
What’s the shortcut to focus on sure phrases?
The keyboard shortcut for Discover & Change is Ctrl + H on Home windows or Command + F on Mac.
The best way to spotlight in Phrase utilizing Discover & Change
To focus on in Phrase, go to the Change menu on the House bar. Utilizing the shortcut or deciding on the menu will open the Discover & Change field. Seek for the phrase you wish to spotlight within the Discover discipline. Deciding on “Discover Subsequent” will spotlight the phrase within the doc.
After highlighting, you’ll be able to shortly peruse your doc and make updates as obligatory. The highlighting will keep in place till you take away it. You’ll be able to even save the highlights.
Nonetheless, all this fast highlighting has its limits:
- For those who spotlight one other phrase or phrase — whatever the spotlight shade you utilize — Phrase will take away the outcomes of the Spotlight All activity.
- For those who take away the spotlight from any of the highlighted cases, Phrase will take away all of them.
Now, let’s do the identical factor utilizing Discover within the Navigation pane.
SEE: Microsoft Phrase usually autoformats an em sprint, however there are methods to incorporate an em sprint manually.
The best way to spotlight in Phrase utilizing Discover
There’s multiple strategy to spotlight recurring textual content, and also you’ll wish to be conversant in each.
Completely different strategies may match relying on the model of Phrase you might be utilizing. For now, we’ll use the Discover possibility, however you’ll be able to skip selecting a spotlight shade as a result of Phrase will ignore the setting. The next could spotlight textual content in older variations of Phrase:
- Click on Discover within the Modifying group or press Ctrl+F to open the Navigation pane.
- From the textual content dropdown, select Choices, verify the Spotlight All setting, and click on OK.
- Within the textual content management, enter the chosen phrase (on this case, “video”) and press Enter. Phrase will routinely spotlight all cases.
The identical caveats apply as earlier than when attempting to work with subsequent highlighting. As well as, if you shut the Navigation pane, all highlights disappear. For that reason, I discover this selection much less versatile, however when you’re working within the Navigation pane for different causes, it really works effectively.
Highlighting textual content in Phrase for internet
In Phrase for an internet browser, use the identical keyboard shortcuts (Ctrl + H on Home windows or Command + F on Mac) as above to open the Discover sidebar within the Navigation part. Typing a phrase or character into the search field will spotlight it within the physique of the textual content. Along with the search bar are settings that may spotlight complete phrases solely or match circumstances.
How can one simply establish and substitute duplicate phrases in a Microsoft Phrase doc?
As soon as phrases have been chosen utilizing Discover, Change might be straightforward to identify. The Change and Change All buttons sit on the backside of the Discover and Change menu in up to date variations of the Phrase utility, or beside Discover within the Navigation tab within the browser model. Insert the phrase you wish to substitute the highlighted textual content with and choose Change to make one change or Change All to use the change to your complete doc.
Megan Crouse up to date this text in January 2025.